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Tennis and Fitness Administrative Assistant

5 September 2017

Category:
Country: USA
State: Georgia

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Tennis and Fitness Administrative Assistant
Country Club in Marietta, GA is looking for a full-time Tennis and Fitness Administrative Assistant. Up to $16/hour, medical, dental vision benefits available.

Position Overview:
Tennis and Fitness Administrative Assistant reports directly to the Tennis and Fitness Directors and performs administrative and office support activities for the Tennis and Fitness Pavilion as well as the Club’s General Manager. Area of concern will focus on Tennis and Fitness Administration as well as newsletter and website content. Supports in limited capacity various department heads. Duties include receiving incoming telephone calls, receiving and directing members and guests, billing of fitness and tennis activities, setting up tennis and fitness schedules in website, collection and distribution of information to and from Tennis and Fitness Directors and Committee Chair, General Manager as well as members, word processing, filing, and faxing. Extensive software skills are required, as well as Internet research abilities and strong communication skills.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
The essential functions include, but are not limited to the following:

• Perform secretarial/administrative duties and general office tasks for the Tennis and Fitness directors, General Manager and various department heads as needed

• As the Fitness & Tennis Pavilion’s concierge, complete focus on the needs of the members and guests

• Locates and compiles information and formats reports, graphs, tables, records and other sources of information as required by the Tennis Director and General Manager

• Assembles and categorizes facts and figures for written computation and calculations

• Manages tennis and fitness pavilion schedules through direct communication with Tennis & Fitness Directors

• Manages tennis and fitness schedules in Club’s website, newsletter and email campaigns

• Assists the events team with special events planning as needed

• Provides support to supervisors and co-workers enabling the team to offer the “Perfect Member Experience”

• Assists with members’ inquires and provides information about tennis and fitness upcoming events

• Prepares and sends mailings relevant but not limited to tennis and fitness events and functions

• Coordinates the compilation of articles for the clubs quarterly journal; schedules monthly journal meetings to facilitate information for publishing; follows up with department heads to ensure timely submission of all articles, ensures proofing is completed before submission, updates journal information to the website

• Takes record and manipulates all club function reservations for the Tennis & Fitness Pavilion, providing all relevant information to the Tennis and Fitness Directors as well as the General Manage to facilitate accurate and efficient service and planning; Creates and maintains databases of information on member events and club function attendance with regards to the Pavilion; Confirms all Pavilion function reservations with the members prior to each event to ensure accuracy and provide expected cover information to the relevant department heads

EDUCATION, EXPERIENCE & QUALIFICATIONS:
• High school diploma or equivalent

• Minimum 2-4 years’ experience as an administrative assistant

• Extremely detail oriented

• Professional demeanor and customer service oriented

• Proficiency in Microsoft Office, PowerPoint, Excel

• The ability to multi-task and complete tasks in an accurate and timely manner

• Excellent communication skills: both written and verbal

THE COMPANY IS AND EQUAL OPPORTUNITY EMPLOYER, DRUG FREE WORKPLACE, AND COMPLIES WITH THE ADA REGULATIONS APPLICABLE.

How to apply:
Please apply via the URL provided.

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