Club Administrator
Club in Westchester, New York is looking for a Club Administrator.

Position Overview:
Tennis Club is seeking an organized, detail-oriented Operations & Programming Coordinator to serve as the operational hub of our club. Reporting to the Director of Racquets, this individual will manage day-to-day club operations, coordinate all tennis and platform tennis programming, and ensure a seamless experience for members, non-members, and staff alike. The ideal candidate is a proactive communicator who thrives in a fast-paced, member-facing environment.

Daily Operations & Member Services
-Maintain consistent morning presence at the club (arrival by 8:00–8:30 AM)
-Serve as the primary point of contact for all Pro Shop inquiries via email, phone, and in person
-Oversee and manage all court reservations through Court Reserve, including team practices, matches, club events, and member-hosted functions
-Communicate and coordinate with the Tennis Chair, Platform Tennis Chair, Board of Governors, and House/Grounds Governor on daily and weekly matters
-Troubleshoot Court Reserve issues; liaise with the platform’s support team as needed

Programming & Scheduling
-Schedule and manage all lessons, clinics, and team practices each season in Court Reserve
-Coordinate junior clinic registration and programming across all four seasons (Winter Platform Tennis, Spring Tennis, Summer Tennis, Fall Tennis) in collaboration with the Director
-Coordinate with the pro staff on private lessons, clinic availability, and Court Reserve accuracy
-Create and maintain attendance sheets for junior programs; track absences, make-up sessions, and cancellations
-Block courts for home matches and events; maintain match and practice availability spreadsheets
-Send weekly member clinic emails and seasonal registration communications
-Administrative & Financial Responsibilities
-Process all non-member lesson payments (EFT) and enter member event charges into Court Reserve
-Record pro staff private lessons in Court Reserve and corresponding Google Sheets
-Enter chits (purchases and guest fees) and manage Pro Shop inventory in Court Reserve
-Prepare and submit bi-weekly accounting reports including payroll summaries, merchandise and stringing revenue, and pro reimbursement documentation to the Treasurer
-Reconcile member invoices; review aging reports monthly and follow up on past-due accounts
-Process credits and reimbursements for cancelled clinics, lessons, and programs
-Update membership records for new provisional and regular members, including pro-rated charges
-Order clubhouse supplies, Pro Shop inventory, and event supplies as needed

Marketing & Member Engagement
-Create marketing materials and flyers (using Canva or similar tools) for clinics, junior programs, events, and club activities
-Send standalone email communications to members and non-members as needed
-Collaborate with the Club Secretary on event flyers and newsletter content
-Connect prospective members with the Membership Governor

How to apply:
Please send your resume to the email provided.

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